Hampshire Cultural Trust

Welcome to Hampshire

This map pinpoints some of the most exciting cultural venues in Hampshire.

We will showcase, connect and empower its creative economy

Terms and conditions

Terms and conditions

  • Non commercial includes charity

Deposits and payments

  • 50% non refundable deposit on room hire.
  • Deposits must be paid by cash, cheque or credit card. The balance of the room and equipment hire plus all pre booked catering services is payable 28 days prior to the event date.
  • For events booked within 28 days of the room hire date, full payment is required upfront before the function.
  • Any cancellation notice must be confirmed in writing. In the event of cancellation of services, the following charges will apply
    • Less than 14 days prior to the function: 100% of final costs
    • More than 14 days: Loss of Deposit

       

Insurance

  • The Museum shall not be responsible or liable for the compensation of any losses, damages, injuries, sickness, deaths, theft or any other untoward incident that may occur within the rented premises.
  • The hirer and any third party shall therefore take all necessary precautions and insure themselves, their personnel, materials, equipment and all other items against all possible risks.
  • All outside caterers/photographers are required to have their own public liability insurance and to provide their certificate for inspection.

Hiring agreement

  • The hirer agrees to respect the rules as stipulated in the agreement regarding the use of the concerned venue/s.
  • The hirer agrees to keep the premises in an orderly and sanitary condition upon ingress, as well as during and after the event.
  • The hirer agrees to provide his/her own personnel for the lifting and/or transporting of equipment necessary for the event as well as for after the event.
  • All packing cases/cartons and other non-event materials must be removed from the premises before the event and before the Museum opens. During the proposed event, the area, must kept clear at all times to avoid any accidents.
  • The hirer agrees to clear and vacate the Museum immediately after the event. The Museum reserves the right to dispose of any property or equipment on the premises uncollected after the agreed time. The hirer shall be responsible for restoring the used space to its original condition.
  • The hirer agrees to take full responsibility for the loss or damage caused by him, his event team/suppliers to the Museum space, equipment, adjoining facilities, or building exterior or grounds that may occur during the event and set-up and packing up periods.
  • While the Museum undertakes the general protection of the building and its premises, the hirer agrees to take full responsibility for the protection of his/her own materials, equipment and all other items.